Terms of Engagement
1. Our Services
K108 Ventures agrees to provide the bookkeeping and accountancy services as specified in your chosen package or as otherwise agreed in writing. Services commence upon receipt of a signed engagement letter, completed AML verification, and (where applicable) receipt of the first payment.
2. Your Responsibilities
- Provide accurate, complete, and timely information, records, and documents as required
- Notify us promptly of any changes to your business, personal circumstances, or contact details
- Review and approve accounts, returns, and documents before statutory deadlines
- Settle invoices by the agreed due dates
- Ensure all information provided is truthful and not misleading
3. Fees & Payment
Monthly subscription fees are billed in advance via Stripe on your chosen billing date. One-off service fees (such as the Annual Receipts Processing package) are payable upon engagement. All prices are exclusive of VAT where applicable.
Invoices not settled within 14 days may incur a late payment charge of 8% above the Bank of England base rate, in accordance with the Late Payment of Commercial Debts Act 1998.
4. Cancellation
You may cancel your monthly subscription at any time by giving 30 days' written notice. Cancellation will take effect at the end of the current billing period following the 30-day notice. No refunds are provided for the current billing period. One-off service fees are non-refundable once work has commenced.
5. Professional Liability
Our liability to you is limited to direct losses arising from our negligence and shall not exceed the total fees paid by you in the 12 months preceding the claim. We are not liable for any indirect, consequential, or special losses. We maintain professional indemnity insurance.
6. Confidentiality
We treat all client information as strictly confidential. We will not disclose your information to third parties except where required by law (including HMRC enquiries), with your consent, or to fulfil our contractual obligations (e.g. filing with Companies House).
7. Anti-Money Laundering
As a regulated firm under the Money Laundering Regulations 2017, we are required to verify the identity of all clients before commencing services. We may suspend or terminate services if satisfactory verification cannot be obtained. We have a legal obligation to report suspicions of money laundering to the National Crime Agency.
8. Governing Law
These terms are governed by the laws of England and Wales. Any disputes shall be subject to the exclusive jurisdiction of the courts of England and Wales.
9. Changes to Terms
We may update these terms from time to time. You will be notified of material changes via your registered email address. Continued use of our services after the effective date of any changes constitutes acceptance of the updated terms.